Hutchinson Music Boosters Minutes
December 7, 2015
Upcoming Performances:
December 21 @ 7:00 pm: Holiday Extravaganza
January 29 – Choir performs at University of Minnesota, Morris.
February 11 – Choir performs at Central Lutheran Church for MMEA
Questionnaire Results:
Music Boosters plan to use an online forum to sell/rent instruments, run fundraisers and track students’ sales. The online options researched were:
Meetings:
We discussed the need to call a meeting for time-sensitive issues. Outcome: we will continue to have regularly scheduled monthly meetings. However, we reserve the right to call a meeting as needed to make decisions or move forward on projects, which are time-sensitive. There will be times that special committees or the board may need to meet outside of the regular monthly meeting, as well.
Music Boosters Future:
We believe that it is in the best interest of the Music Boosters to pursue a 501(c)3 status as soon as possible. Financially, the Boosters will be able to raise more money (than without a 501(c)3 status) to donate and contribute to the music program therefore, sustaining the currently program and promoting potential growth.
Kevin will work with Bev Wangerin to start drafting papers. (The Hutchinson Concert Association just joined for $400.) Tami will check with a couple accountants to identify needs for us to proceed. As we understand, once we start the process, we can act as though we are an active 501c3 organization.
Future Partnership Opportunity:
The Music Boosters may attempt to partner with the Hutchinson Concert Association for upcoming events. This could include master classes, Swing into Spring, or other opportunities.
Booster News:
We are excited to announce our new Vice President - Joyce Rath. Welcome aboard!
Concessions:
We have some left-over candy from football concessions if anyone would like to purchase it at cost - 20 M&Ms/ 10 Coke. Contact Ross Jureck.
Band/Choir Trip:
There are 2 busses with 72 members and 9 chaperones going to Florida from March 19-24th. Currently, there are 4 chaperones confirmed, so we are in need of a couple more. The next payment of $200 is due January 1.
Fundraising…
Fruit order delivery: week before Christmas
Swing into Spring: May 13th
We need to reserve the winery with a down payment of $400. Tami will check with 3M for a potential sponsorship to cover the Winery rental. Tami will also check into insurance for the event.
Next Meeting: January 4 @ 8:00pm in the band room.
February 1 @ 8:00 pm
December 7, 2015
Upcoming Performances:
December 21 @ 7:00 pm: Holiday Extravaganza
January 29 – Choir performs at University of Minnesota, Morris.
February 11 – Choir performs at Central Lutheran Church for MMEA
Questionnaire Results:
- Should we offer a pay by credit option for Swing into Spring? An overwhelming yes
- Do you know what the Boosters do? 67% yes, 33% no
- Should we offer a pay by credit option for football concessions? 44/44 split
Music Boosters plan to use an online forum to sell/rent instruments, run fundraisers and track students’ sales. The online options researched were:
- Square.com: Free, can link to the website, charges 2% per transaction
- Weebly: annual subscription to use website, charges 7% per transaction
Meetings:
We discussed the need to call a meeting for time-sensitive issues. Outcome: we will continue to have regularly scheduled monthly meetings. However, we reserve the right to call a meeting as needed to make decisions or move forward on projects, which are time-sensitive. There will be times that special committees or the board may need to meet outside of the regular monthly meeting, as well.
Music Boosters Future:
We believe that it is in the best interest of the Music Boosters to pursue a 501(c)3 status as soon as possible. Financially, the Boosters will be able to raise more money (than without a 501(c)3 status) to donate and contribute to the music program therefore, sustaining the currently program and promoting potential growth.
Kevin will work with Bev Wangerin to start drafting papers. (The Hutchinson Concert Association just joined for $400.) Tami will check with a couple accountants to identify needs for us to proceed. As we understand, once we start the process, we can act as though we are an active 501c3 organization.
Future Partnership Opportunity:
The Music Boosters may attempt to partner with the Hutchinson Concert Association for upcoming events. This could include master classes, Swing into Spring, or other opportunities.
Booster News:
We are excited to announce our new Vice President - Joyce Rath. Welcome aboard!
Concessions:
We have some left-over candy from football concessions if anyone would like to purchase it at cost - 20 M&Ms/ 10 Coke. Contact Ross Jureck.
Band/Choir Trip:
There are 2 busses with 72 members and 9 chaperones going to Florida from March 19-24th. Currently, there are 4 chaperones confirmed, so we are in need of a couple more. The next payment of $200 is due January 1.
Fundraising…
Fruit order delivery: week before Christmas
Swing into Spring: May 13th
We need to reserve the winery with a down payment of $400. Tami will check with 3M for a potential sponsorship to cover the Winery rental. Tami will also check into insurance for the event.
Next Meeting: January 4 @ 8:00pm in the band room.
February 1 @ 8:00 pm