Hutchinson Music Boosters Minutes
November 2, 2015
Upcoming Performances:
November – 10 Band; November 16 – Choir; December – 21 @ 7:00 pm
Concessions:
We have left-over candy. Are there any organizations that want to use it at-cost for their tourneys or concessions?
Ross has a square-up device ready and available for credit card use. Charges – 10% per swipe and 15% per manual. A survey to poll if there is interest in using credit cards for concessions and fundraisers may help determine whether to pursue this further. If there is interest, then further discussion about how to implement it will be needed. (i.e., call a number to swipe, special pick-up…)
Communications:
To better communicate with parents at the beginning of the school year, we will draft and distribute a Music Booster introduction letter describing the purpose, function and membership of the Boosters. Although the beginning of the year has passed, we will still get contact information and proceed to connect with all parents/ guardians.
The upcoming concerts will be a good forum to communicate, via a slide show, who the Boosters are and what we do to support the music program.
Band/Choir Tour:
Next payment of $200 is due December 1.
Fundraising:
Frozen Food Fundraiser: Delivery – Monday, November 23.
Fruit Fundraiser: Orders go home the week of Thanksgiving; due –after Thanksgiving; deliver – week before Christmas.
Swing into Spring: May 13th from 8-10. The Boosters made a motion and approved the $400 deposit to reserve the Winery. It will cost $1200. The committee will meet on November 3rd to plan the event including seeking corporate sponsorship.
The New Tablet with accounting software has arrived! We are currently learning how to use it.
Bylaws: We believe that it would be in the best interest of the Boosters to move toward 501(c)3 status next year. However, this process needs further discussion, investigation and things updated as we learn about this procedure and what it entails. The bylaws will most likely need revision based upon what we learn.
Next meeting December 7 @ 8:00
November 2, 2015
Upcoming Performances:
November – 10 Band; November 16 – Choir; December – 21 @ 7:00 pm
Concessions:
We have left-over candy. Are there any organizations that want to use it at-cost for their tourneys or concessions?
Ross has a square-up device ready and available for credit card use. Charges – 10% per swipe and 15% per manual. A survey to poll if there is interest in using credit cards for concessions and fundraisers may help determine whether to pursue this further. If there is interest, then further discussion about how to implement it will be needed. (i.e., call a number to swipe, special pick-up…)
Communications:
To better communicate with parents at the beginning of the school year, we will draft and distribute a Music Booster introduction letter describing the purpose, function and membership of the Boosters. Although the beginning of the year has passed, we will still get contact information and proceed to connect with all parents/ guardians.
The upcoming concerts will be a good forum to communicate, via a slide show, who the Boosters are and what we do to support the music program.
Band/Choir Tour:
Next payment of $200 is due December 1.
Fundraising:
Frozen Food Fundraiser: Delivery – Monday, November 23.
Fruit Fundraiser: Orders go home the week of Thanksgiving; due –after Thanksgiving; deliver – week before Christmas.
Swing into Spring: May 13th from 8-10. The Boosters made a motion and approved the $400 deposit to reserve the Winery. It will cost $1200. The committee will meet on November 3rd to plan the event including seeking corporate sponsorship.
The New Tablet with accounting software has arrived! We are currently learning how to use it.
Bylaws: We believe that it would be in the best interest of the Boosters to move toward 501(c)3 status next year. However, this process needs further discussion, investigation and things updated as we learn about this procedure and what it entails. The bylaws will most likely need revision based upon what we learn.
Next meeting December 7 @ 8:00